How Much Does A Virtual Office Cost in the UK

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Wondering about the cost and value of a virtual office address in London and the UK? 

It's not necessarily a straightforward answer, but fear not! This guide dives deep into virtual office cost comparisons, helping you find the perfect solution for your business needs without breaking the bank. 

The benefits of a virtual office go far beyond a simple address in a prestigious location; additional services can include virtual phone lines, mail and document management, workflow management, mail forwarding, and access to partner networks and discounts on key business services. 

Ditch the sky-high rent and unlock a world of flexibility!

Virtual Office Price Comparison: Packages at the Best Locations

Navigating the burgeoning virtual office market can be overwhelming, with so many providers vying for your business. While this means more options and expanded services, it also demands more research time. 

To simplify your search, we've gathered leading virtual office providers and compared them based on the most crucial factors — monthly cost and value.

Price Comparison Across the United Kingdom

Below is a snapshot of virtual office prices in the UK, depending on your location. Of course, this isn’t an exhaustive list of options, but it indicates how much you can expect to pay per month for a virtual office address.

London

Typical range: from £15-£35 per month

Although not the case for physical office space, virtual office addresses in London are actually on the lower end of the market. Note that Hoxton Mix’s virtual office plans are at the low end of this range, starting from just £19 per month.

Birmingham

Typical range: from £40-£150 per month

Looking for a virtual office address in the UK’s second city? Expect to pay anywhere from £25 for basic services, all the way up to £200+ per month for more comprehensive offerings. 

Manchester

Typical range: from £60-£150 per month

Organisations looking to hire virtual office space in Manchester can expect to pay relatively high prices, with prices typically sitting within the £60 to £150 range. However, there are some basic solutions available for less, as well as more expensive offerings that are closer to £200 per month.

Edinburgh

Typical range: from £50-£180 per month

Virtual offices registered in the Scottish capital are some of the most expensive on the market. Although some plans are available for around £25-£35, expect to pay more than £150 per month for more comprehensive service offerings. In some cases, you’ll be paying almost £250 per month for complete virtual office packages.

Cardiff

Typical range: from £25-£50 per month

Virtual offices in Cardiff are on the lower end of the market, with numerous plans starting at less than £30 per month—although you will end up paying closer to £50 per month for more complete plans.

How Much Does a Virtual Address Cost Across Europe?

Do you want your business to have a European presence? Virtual offices based on the Continent are also available.

Paris

Typical range: from €60-€200 per month

Unsurprisingly, virtual offices based in the French capital can be expensive, with prices typically starting from €60 per month (£52 per month). However, this could be ideal if you want to do business in France or other European nations and want to benefit from a prestigious location.

Berlin

Typical range: from €70-€150 per month

Berlin offers a slightly cheaper entry into the European market than Paris, with virtual office plans typically falling within the €70-€150 per month range (£60-£130 per month). Germany is the EU’s largest economy, which means Berlin might be a better option unless you need to be based in Paris.

Amsterdam

Typical range: from €50-€120 per month

Property prices and rents are high as a result of the city’s status as a desirable location to live and visit, but by comparison, virtual office costs are relatively low. You can find solutions for as little as €49 per month (£42.50 per month), while many sit at around the €100 per month (£86.72 per month) mark. That’s still expensive next to the best value solutions in the UK market, but it compares favourably to similar offerings in Paris and Berlin.

Milan

Typical range: from €80-€120 per month

Milan is another of Europe’s most prestigious cities, particularly for the fashion industry, but virtual office prices are still relatively comparable with the other locations we’ve looked at in this article. Although the average starting price is a little higher at €80 per month (£69 per month), the upper range is typically lower than both Paris and Berlin.

Barcelona

Typical range: from €20-€60 per month

Businesses looking to acquire a presence on the European mainland, but that don’t need to be in a specific country, should consider Barcelona, where virtual office prices are much lower than in the other major EU economies. Virtual offices can be rented from as little as €20 per month (£17 per month), with upper range costs often only around the €60 per month mark (£52 per month).

Remember: Prices can vary within and between facilities depending on features and providers. Shop around and consider your needs before you commit.

Why are the costs so different?

There are many different providers of virtual office services that are available at different prices, which can make navigating the world of virtual office providers overwhelming. Here are some factors that will help you determine the best option for your business:

• Location: virtual offices cost varies significantly between locations, but surprisingly, London is not the most expensive, with Birmingham, Manchester, and Edinburgh all costing more on average than the UK capital.
• Services: The more services included (call answering, mail forwarding, meeting room access, mail scanning, document management, etc), the higher the cost. Seek discounted packages that will help you lower the overall price.
• Contract length: Discounted rates are often available for longer contracts.
• Provider maturity: Traditional virtual office services usually just provide an address. As the need for office services has increased, so have the offerings of the best virtual office providers. And you’d be surprised that these additional services aren’t always more expensive.

At Hoxton Mix, we’ve been providing virtual office services since 2010, but we still offer some of the most cost-effective solutions on the market. Our core price plan includes all of the main features that you need - office address, mail scanning, digital document management, and mail forwarding options, as well as a physical office where you can collect your mail. We have adapted our product to suit growing digital needs and offer a tech-led approach to services beyond the address.

What Do You Pay for in Virtual Office Packages?

So, what do you actually get as part of a virtual office package?

• Virtual Office London — with Hoxton Mix, our five-star rated virtual office service starts from only £0.63 per day, which includes a central London business address and digitisation of all incoming mail, which will be forwarded to you within one business day. You’ll also be notified the same day it arrives, so if you need the physical post, you can collect it at your convenience within 30 days, or pay a small fee to have it forwarded to you.
• UK Mail Forwarding — As mentioned above, if you want to receive the physical mail as well as digital copies, we can forward all of your post automatically to any UK address.
• Digital Mail Processing - we use the latest in enterprise-level scanning machines and AI software to digitise all of your mail. We filter out and flag key actions, including invoicing and payment requests, and we apply a fraud filter to recognise unwanted mail and provide workflow management so you can forward key mail to key contacts such as your accountant or bookkeeper.

Hoxton Mix services aren’t limited to virtual office addresses, and we can provide a variety of other solutions that can enhance your business’s reputation and make your life easier.

• Call forwarding from a dedicated 020 London number, which, like your new virtual London address, will provide your business with an additional degree of prestige, as well as further protect your privacy.
• Director’s service address for official registration
• Free accounting software and £75 cashback on business banking accounts with Tide.

Considering a virtual office address for your business? Our guide explains the advantages of renting a business address.

How to Protect Yourself from Hidden Costs and Overspending in the UK Virtual Office Market

Steering clear of hidden fees, contract lock-ins, and inflated prices is crucial. Here's how you do it:

• Beware of "bait and switch" tactics. Some providers advertise low headline prices, but then add hidden charges for essential services. For example, you might be able to secure a virtual address for around £10 per month, but does that actually include mail handling or any other important services? With Hoxton Mix, we’re completely transparent with our pricing, and you can easily see what you’ll be paying per month (or per year) before you commit.
• Compare all-inclusive packages. A good way to determine the best value for money provider is to compare their all-inclusive packages, rather than their starting prices. As mentioned above, these basic packages might look like good value for money, but they are lacking the sorts of services you’ll need to develop your business.
• Read the fine print. Understand cancellation policies and any potential extra monthly fees.

Save money on excessive services. Look for companies with clear prices on basic packages and add-ons, and with the ability to choose what you are paying for.

The Hoxton Mix Approach: Transparency and Value

At Hoxton Mix, we believe in transparent pricing and offering exceptional value for money. We don't play games with hidden costs or inflated fees, and you’re in control of the different add-ons and benefits that will make the most sense for your business.
Ready to find the perfect virtual office solution for your UK business? Contact Hoxton Mix today and let our friendly team help you navigate the options and find the ideal fit for your budget and needs.

Hoxton Mix provides virtual office services for over 20,000+ businesses

Still unsure if Hoxton Mix is the best virtual office provider for your needs? Let’s take a look at the summary of the benefits available to our customers:

• Our single price plan includes all the key features you need, starting from just £19 per month.
• Same business day mail processing and document management powered by AI
• Flexible and no-commitment payment options
• Fully staffed central London office and dedicated customer support team open Mon-Fri 09:00 - 18:00.
• 10-minute set-up time—you’ll be up and running with your virtual office in just 10 minutes.
• Value bundles and offers from our trusted partners, including free business banking for a year and £75 cash-back from Tide, 95% off Xero accounting software for 6 months, and many more.
• Add-ons include full mail forwarding options and virtual phone lines.
• Confidence in the quality of services (confirmed by thousands of our clients, past and present).

If you have any questions about a virtual office in London, reach out to us! We’ll be happy to explain all the details of our AI-powered mail handling, as well as our same-day UK mail scan and forwarding, and mail shredding service.

Final Thoughts

Here are the main points you should take away from this article:

• Choose a virtual office provider that can help streamline your business as well as provide you with a business address.
• You can save a lot of money by “moving” into a virtual office rather than renting a physical space in the same area.
• It’s easy to find and get started.
• The range of prices for virtual offices in Europe is quite broad — from €20 to €200+ per month.
• In addition to a prime business address, our virtual office plan includes a wide range of supplementary services that can help you to improve your brand reputation and support business growth.
• Hoxton Mix’s clients enjoy some of the most affordable plans on the market, with virtual office addresses starting from just £19 per month.

Here at Hoxton Mix, we’ve been providing exceptional virtual office services since 2020, and in that time, we’ve helped over 60,000 clients around the world to get off the ground and thrive.

Today, we’re not only known for our fantastic value-for-money virtual office addresses but also our other services, including virtual phone, mail forwarding services, free accounting, and free business banking services.

Ready to explore alternatives to your usual PO box? Discover our virtual office solutions starting from £0.63 a day.

Have questions? Contact us via live chat, call 020 3475 3374, or email help@hoxtonmix.com.

FAQ

What are the costs involved in a virtual office?

Virtual offices are subscription-based, so you won’t have any operating or maintenance costs. You will have your base package, to which you can add extra services. The more services you include the more you’ll pay, but your business will also get greater value for money.

What’s included in an average virtual service package? 

As part of the base package, you typically get a business address (which is to be expected) and some form of mail or document handling. You also have the option to add other services like mail scanning and emailing, call handling, or meeting room rentals. 

What is the average cost of a virtual address?

Average prices vary depending on the location, but you should never expect to pay much more than £20 per month for even the most prestigious London virtual office address. For example, a virtual office to rent from Hoxton Mix starts from just £19 per month (or around £0.63 per day).

Are there any hidden costs?

No, as long as you choose a reliable, well-established provider. Before committing to any plan, look through what it includes and make sure you don’t have any perks unintentionally added to your invoices.

Is it cheaper to set up a business address outside of London? 

Contrary to what you may think, London virtual office prices are actually cheaper. Virtually ‘moving’ outside of London doesn’t necessarily bring a reduction in costs.