11 June, 2025

Can I use a Virtual Office as my Company’s Registered Office?

Table of Contents

Using a virtual office as your company’s registered office

Running a company from home is a great way to save money on rented office space but, unfortunately, it doesn’t look particularly professional if you’re based out of a private residence. Overseas companies also lose out on direct sales to UK customers if they can’t provide a UK-based point of contact.

Using a Virtual Office As your Company's Registered Address

What’s more, all limited companies being registered in the UK must provide a genuine physical street address for Companies House and HMRC records, which automatically becomes part of the public record, meaning anybody will be able to look them up—which isn’t ideal in terms of either privacy or professionalism.

Advantages of using a virtual address as a registered office

So, can a virtual office be used as a registered office or not? The short answer is yes, and using a prime London-based virtual business address as your registered office solves both of these problems cheaply and easily. Hoxton Mix virtual office services start from as little as £19 per month, or £0.63p per day, giving you access to these virtual office advantages:

✅ A top-quality postcode in the trendy Shoreditch area of central London, located at our impressive modern office buildings

✅ A valid, legally registered office address for all official documents from Companies House and HMRC

✅ Your mail scanned, digitised and sent to your inbox within one business day

✅ AI-powered mail handling services to streamline your business, providing you with mail summaries, category tags and key details from all of your business mail

✅ Built-in junk mail & fraud filter - we automatically filter out junk mail and spam before it arrives in your inbox

✅ Always safe and secure - never lose a document again — over 1 million pieces of mail processed to date. 60,000+ businesses managed.

✅ Numerous add-on packages such as a virtual phone number for businesses in the UK, including call forwarding, mail forwarding and collection options, and coworking/hot-desk office space rental

Let’s take a look at all these in more detail. 

Boost your company’s reputation

One of the most significant benefits of a registered virtual office address is the prestige of the area.

A location can say a lot about a company, and potential customers will evaluate businesses based on where they are located. For example, the Hoxton Mix provides customers with an office address in Shoreditch, London, one of the UK’s creative and start-up hubs, surrounded by the financial district of London. It is an area highly sought-after by businesses in multiple sectors, and populated by some of the world's business powerhouses.

Effective handling of your mail 

One of the most common questions we hear from potential virtual office customers is around effective mail handling and what happens with your business post.

This is a key feature of the virtual office as a registered office service, and here at Hoxton Mix we have a dedicated, secure mail-handling facility that will receive, process, digitise and send your mail straight to your inbox within one business day. You can also choose to have your physical mail forwarded to an address you specify, or simply collect it from our fully-staffed central London office—the flexibility, convenience and choice is yours.
You can also set up notifications and add rules to your inbox for when specific mail reaches your virtual office, so you stay on top of things and create workflows to suit your needs. This is a huge benefit of having a PO box where you physically need to go and collect your post - and that’s not to mention that you can’t use a PO Box as an official HMRC registered address. 

A high level of freedom 

As opposed to being tied to a specific office, a virtual registered office address provides a high level of flexibility and freedom so you can work from wherever you choose.

There are a lot of reasons why you may not need a physical office—for example, many companies have employees from different parts of the country or the world allowing them to optimise skills and costs in their workforce. There is also the added benefit of a better work-life balance for employees.

Even if you live abroad and decide to set up a company in the UK, you can choose a virtual office service and run your business from anywhere else in the world.

Saving money 

Another significant factor that encourages people to use a virtual office is cost efficiency. Commercial rents are high all over the country, particularly in London, but a virtual office address allows you to enjoy the pros of a prestigious location without overhead costs such as rent, utility bills and maintenance. Hoxton Mix virtual office plans are also available on a pay monthly basis giving you even more flexibility and control over your costs.

Space for business meetings 

Even if you like to work from home or elsewhere, sometimes you may need to meet up with clients and business partners. Many virtual office service providers offer meeting room hire by the hour, ensuring you have access to the private space you need without having to pay more than necessary.

Protection of your privacy 

Arguably the most common and important reason for using a virtual office for company registration is the protection of your privacy. The address you use to register your business is publicly available on the HMRC Companies House website, meaning everyone can find it and potentially pay you a visit at your family home.

This means that using a home address for business in the UK is definitely a bad idea, but by using a virtual office you maximise your safety and protect your privacy. Criminals often target business owners, so it is best to do everything in your power to protect yourself. Outside of the physical security the Hoxton Mix mail processing also includes fraud detection and spam filtering as standard.

Saving your time 

If you have ever rented a physical office, you’ll know that it can require a lot of maintenance, and can be somewhat of an administrative burden. This can be a particular issue for smaller businesses that don’t have the resources to invest in dedicated office and facilities management staff.

However, with a virtual office you eliminate all of that time and money otherwise spent maintaining an office, allowing you to put your money into developing your product, customer service practices and growing a talented team.

How can you register a business address as a virtual office address?

Now that we’ve explained the main benefits of a virtual office, you’re probably wondering how to register your business to a virtual address. At Hoxton Mix, we have simplified the registration process, so you can have your business up and running in no time.

Setting up your virtual office with the Hoxton Mix couldn’t be simpler, just click on the sign up link and you will be up and running within 10 minutes.

Our website sign up process will walk you through the steps, as well as providing you with a step-by-step guide on how to then use your address with Companies House. If you have any issues, we have a dedicated UK-based customer support team on hand to help you out.

We offer everything you’ll need in one simple plan that costs just £19 per month with no set-up fees and the flexibility to cancel at any time.

After we help you register a virtual office, you can freely use it on your business cards, website, legal documents, email signatures, and more. We are always ready to consult you and provide all the details you may need to make a decision.

Getting help with UK company formation

We have already answered the question of can a virtual office be used as a registered address, but our expertise doesn’t end here. In addition to providing a registered business address or full virtual office service, Hoxton Mix can also help you with setting up a UK-limited company in minutes, thanks to our official partner — Crunch. You can be up and running for just £10, which we’ll redeem as a money-off voucher against our virtual office plan.

Our full UK company registration service includes:

  • Expert business support, with a fully comprehensive Q&A service for any queries or further information requests
  • First Company Minutes, detailing the registration process of your new limited company in detail
  • Certificate of Incorporation and Share Certificate
  • Articles of Association and Memorandum of Association, formalising the structure and mission statement of your business
  • Combined Register, officially recognising the key individuals involved in forming and operating the company

If you’d like to chat to us further about any of our startup services, including limited company formation or complete virtual office packages, please don’t hesitate to drop us a line today.

Using a virtual office as your company’s registered office

An increasing number of UK companies are using a virtual office as a registered office address, for all of the good reasons we’ve listed above.

Both startups and established companies can benefit from a virtual office, with a number of significant benefits when compared to traditional physical offices or coworking space, including cost savings, flexibility, virtual office mail forwarding and virtual office phone solutions.

To find out more about using a virtual office as a registered business address through Hoxton Mix, get in touch with our experienced team today.

Find the right virtual office address for your business with plans starting from £0.63 a day

FAQ

Can I use a virtual office for company registration in the UK?

Yes, of course. One of the significant advantages of getting a virtual office is that you can easily use it for company registration in the United Kingdom.

How can I register a company at a virtual office?

Here at Hoxton Mix, we offer a quick virtual office registration process to business owners. All you have to do is provide us with your details, choose the most appropriate address from our list, and select the additional features. We offer affordable services, and you can customise your office according to your needs.

What are the benefits of using a virtual office as a registered business address?

There are numerous benefits associated with the use of a virtual office. You don’t have to pay costly rent yet still have a business address in a prestigious part of the city. You’ll also no longer have to spend time and money on maintaining a physical office, while you’ll also have the freedom to work from anywhere and still receive your mail to a specified address.

Our Central London address.

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London,EC2A 4NE
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