Virtual Office Scan

The Mail and Document Scan Service is the perfect solution for freelancers, entrepreneurs UK and International companies looking to establish a presence in London’s dynamic technology hub.

Just £35.00 per month (+VAT for UK customers) for a Prime Mailing Address and dedicated Mail and Document Scan Service.

Our dedicated team will open your letter securely and scan it as a PDF/JPG file and email to an address of your choosing. As optional security, we can then shred the original letter and delete the PDF/JPG file, or keep the original letter in storage at our dedicated mail handling Pick Up Point.

We will keep your scanned documents and the original email on file for 14 days in case you need the original email.

We accept major international debit or credit cards, including Visa, MasterCard, PayPal and American Express.

To purchase Virtual Office Scan on a month-to-month plan please "Click here". In addition to the month-to-month billing, you may now choose a one-year subscription that will save you almost 17%. "Click here" to take advantage of this saving.

We accept major international debit or credit cards, including Visa, MasterCard, PayPal and American Express.

We offer a fully flexible month-to-month term.

Once you have signed up as Virtual Office Scan customer, a member of the Hoxton Mix team will contact you to get you up and running.

We will need proof of ID - either a passport or driving license and a recent utility bill. Your account will not be active until we receive and successfully verify your documents.

For more information check out our Proof of ID and address document checklist.

Your new London address will be:

Your Company Name, 3rd Floor, 86-90 Paul Street, London EC2A 4NE.

We scan and email all your post to you the same day it is received.

Then arrange a collection time (if required) to suit your busy schedule, our virtual office opening hours are 09:00 - 18:00 from Monday - Friday. We can also securely shred post.

Can I use my virtual address as my Companies House registered business address?

Yes, your virtual address can act as your official business address and can be used to register with Companies House.

How do I know if you have received some of my post?

We’ll scan all your incoming post the same day it is received. We then convert it to hi-res PDF so you can search it just like email.

How long is a virtual office setup?

We will definitely have you set up at the beginning of the next business day following your order. But our average time is just 10 minutes! (excluding KYC checks).

What about mail addressed to me personally?

We will handle mail sent to your trading name, your registered company name (if different) and your personal name.

Is this offer open to all SMEs or just digital companies?

This service is available to anyone!

Do I need to provide ID?

Yes, Company Directors and Beneficial owners (person of significant control) will need proof of ID – either a passport or driving license and a recent utility bill. An original scan or photograph is sufficient and can be authorised via our online ID proof validation software.

What will my new company address be?

Your virtual office will have the following address: Company Name, 86-90 Paul Street, London EC2A 4NE.

Does the registered office address need to be the same as the trading address?

You can trade from your registered office address, but a company’s trading address does not have to be the same as their registered office address.

Can I use the virtual office business address on my marketing materials?

Yes, you are free to use your virtual London address across all marketing and communications including letterheads, business cards and your website.

Do you accept parcels?

Yes, but parcels need to be letterbox friendly. The dimensions of a standard letterbox are shown below. Additionally, we are unable to accept any parcels containing dangerous, live or perishable goods. The Hoxton Mix is entitled to refuse any item it considers to be unreasonable or unlawful. Virtual Office parcel size.

Is my data safe?

The Hoxton Mix Limited is certified with the ICO under the Data Protection Act 1998.

How long will it take for me to receive my post?

Post is securely scanned the same day it arrives at our office. When you want your post to hand you can pick it up free of charge or we can forward to you.

What is a virtual office?

A virtual office provides businesses with a combination of business services, office space and software, without the expense of leasing an office.

Is there a setup charge?

No, there are no hidden costs. We have an open and transparent pricing policy.