How to change your business address: A Step-By-Step Guide

When moving to a Hoxton Mix virtual office plan from another virtual office provider, an accountancy firm, or a physical office, it is crucial to inform various individuals and organisations about your change of address. To ensure a smooth transition, here is a list of important contacts to notify when moving:

HMRC - The first and most important organisation to notify is HMRC. You need to update your business address with all relevant services within HMRC, such as VAT, PAYE, and Corporation Tax. Please do this within 30 days of moving to ensure that you continue receiving important correspondence from HMRC, such as tax liabilities.

Companies House - If you change your registered office address or where you keep your records, you need to update your address with Companies House. This can be done easily online or by post.

Banks and Financial Institutions - You should inform your banks and other financial institutions, including credit card and loan providers, of your change of address.

Insurance Companies - Please remember to inform any insurance companies about your new address.

Accountant - If you have an accountant, you should inform them of your change of address.

Professional Associations and Institutions - If you belong to any professional associations or institutions, you should update your address with them.

Tax Advisers - If you have a tax adviser, you should inform them of your change of address.

Legal Professionals - If you have a solicitor or other legal professionals, you should update your address with them.

Website and Email Signature - You should update your website, including terms and conditions, privacy policy, and company email signature.

Internal Templates and Social Media Platforms - Remember to update your address on any internal templates and social media platforms.

By notifying all of these organisations and individuals of your change of address, you can ensure that your business continues to run smoothly and that you get all important correspondence and payments. Moving to the Hoxton Mix virtual office can be a seamless and hassle-free experience if you follow this checklist and tell everyone you need to.

FAQ

How do I update my business address with HMRC?

To update your business address with HMRC, you can do so online through your HMRC online account. You will need to log in and navigate to the "Change of Address" section, where you can update your business address details.

How do I update my business address with Companies House?

If you are changing the registered office address of your company, you can file the AD01 form online or by mail. You can also use the Companies House WebFiling service to update the address.

Is there a fee for updating my business address with HMRC or Companies House?

No, updating your business address with HMRC and Companies House is free of charge.

How long does it take for the changes to reflect after updating my business address with HMRC and Companies House?

It typically takes around 5-10 working days for the changes to reflect in your HMRC account and Companies House records after you update your business address.

What happens if I fail to update my business address with HMRC and Companies House?

Failing to update your business address with HMRC and Companies House can lead to a range of issues, including missed communications and penalties for non-compliance. It is crucial to keep your business address updated to ensure you receive important information and maintain legal compliance.

How do I change my VAT registered address?

It's crucial to keep your VAT registration details up-to-date to avoid tax issues. You can update your information online through your VAT account or by using form VAT484 if you cannot do it online. Any changes must be reported to HMRC within 30 days to avoid financial penalties. The details that need updating include your business name, trading name, main address, details of your accountant or agent, and partnership details. Keeping your VAT registration details current is essential for avoiding penalties and ensuring that your tax affairs are in order.